PBPS

Bridge Officer Duties

 Commander

In his/her role as principal officer of the squadron, the commander assumes the ultimate responsibility for leadership and management of the squadron.
  • Among his/her duties are to:
  • ★ Appoint, with the concurrence of the Executive Committee, all members and Chairmen of all appointive standing committees.
  • ★ Execute all written instruments in the name of the squadron when directed by the Executive Committee or by the membership.
  • ★ Preside at all meetings of the squadron and its Executive Committee.
  • ★ Have command of the fleet when the vessels of the squadron are formally assembled.
  • ★ Ascertain the desires of the squadron and represent his/her squadron as a member of the D-16 Council and National Governing Board.
  • ★ As a Bridge Officer, attend all District-16 Council meetings and conferences as well as governing board and national meetings whenever possible.
  • ★ Serve as an ex-officio member of all squadron committees except Nominating, Rule, and Audit Committees as provided in the squadron by-laws.
  • ★ Review with each Department Head, the activities that will take place in each department during the year.
  • ★ Insure that the squadron does not become officially and improperly involved in legislative matters wether, local, state, or national.
  • ★ Prepare and submit recommendations for Merit Mark Awards for deserving squadron members during the calendar year and file such with national on-time.
  • ★ Make recommendations for membership on USPS committees and for National and District officers, and make reports to National and District officers as required by the policy and authority of USPS and District.
  • ★ Appoint, with the advice and approval of the Executive Commitee, or solicit nominations and election from the floor at a General Meeting, delegates to the conferences of the district and to the annual and special meetings of USPS.
  • ★ Participate in all squadron functions.
  • ★ Prepare all reports and promptly answer all correspondence from National and District officers.
  • ★ Conduct all squadron ceremonies in an informed and dignified manner.
  • ★ Write monthly articles for the squadron publication the "Pirate's Log".
  • ★ Turn over to his/her successor, at the expiration of his/her term of office, a complete set of all records, reports, communications, and documents in his/her possession pertaining to the affairs of the squadron.

 Executive Officer

The Executive Officer is responsible for functions sometimes described as "external affairs".
  • Among his/her duties are to:
  • ★ Assist the Commander in the discharge of his/her duties and, in the commander's absence or incapacity, act in his/her place and stead.
  • ★ Succeed to the office of Commander should a vacancy occur in that office other than by expiration of the term of office.
  • ★ Be responsible to the membership, the Executive Committee, and the Commander for all committees under his supervision, generally those assigned to the Executive Department by the policy and authority of the Squadron and USPS.
  • ★ Solicit and appoint members to serve the Squadron as Chaplin, Co-Op Charting Chairman, Radio-Technical Officer, Boat Show Chairman, Rendezvous Chairman, Public Relations Officer, Legislative Officer, and Safety Officer.
  • ★ Coordinate activities of the above committees if the Chairman is unable to do so or until a replacement is found.
  • ★ Serve as ex-officio member of all of the above committees.
  • ★ Keep records of individual members and committee appointees who have directly aided the Squadron and make recommendations to the Commander for merit marks.
  • ★ Write monthly articles for the squadron publication the "Pirate's Log".
  • ★ As a bridge officer, attend all squadron functions possible and all district council and conference meetings taking part in the different breakout sessions to learn more about our organization and its functions.
  • ★ At the expiration of his/her term of office, turn over to his/her successor a complete set of all records, reports, communications, and documents in his/her possession pertaining to the affairs of the Squadron.

 Administrative Officer

The Administrative Officer is responsible for the internal affairs of the Squadron.
  • Among his/her duties are to:
  • ★ Assist the Commander in the discharge of his/her duties and, in the absence or incapacity, of the Executive Officer act in his/her place and stead.
  • ★ Succeed to the office of Executive Officer should a vacancy occur in that office other than by expiration of the term of office.
  • ★ Be responsible to the membership, the Executive Committee, and the Commander for all committees under his supervision, generally those assigned to the Administrative Department by the policy and authority of the Squadron and USPS.
  • ★ Solicit and appoint members to serve the Squadron as Membership Chairman, Member involvement Chairman, Program Chairman, Publications Chairman, Telephone Committee Chairman, Photographer, Historian, Education Fund Representative, Flag Officer, Operation Traing Chairman, and Property Officer.
  • ★ Coordinate activities of the above committees if the Chairman is unable to do so or until a replacement is found.
  • ★ Serve as ex-officio member of all of the above committees.
  • ★ Keep records of individual members and committee appointees who have directly aided the Squadron and make recommendations to the Commander for merit marks.
  • ★ Write monthly articles for the squadron publication the "Pirate's Log".
  • ★ As a bridge officer, attend all squadron functions possible and all district council and conference meetings taking part in the different breakout sessions provided to gain additional knowledge of our organization.
  • ★ At the expiration of his/her term of office, turn over to his/her successor a complete set of all records, reports, communications, and documents in his/her possession pertaining to the affairs of the Squadron.

 Squadron Education Officer

The Squadron Education Officer and the Assistant Education Officer are elected annually by the members of the squadron upon nomination by the Squadron Nominating Committee and approval by the National Education Officer (NEO) or his/her designee, usually the District Education Officer (DEO).
  • Duties, whether assumed or delegated are:
  • ★ Serve as the head of the Education Department comprised of the ASEO, Chairman of Local Boards, and Chairman of any other committees such as Teaching Aids or Proctors.
  • ★ Manage all of the education activities of the squadron including the Public Boating Course and the entire membership educational curriculum.
  • ★ Obtain locations for classes, determine schedules, and get approval from the Executive Committee.
  • ★ Obtain instructors for all classes and insure that they are qualified to handle their duties.
  • ★ Obtain all course materials, teaching aids, and other materials necessary for the successful instruction of courses.
  • ★ Coordinate with Public Relations for advertising the Public Boating Course.
  • ★ Coordinate with the Membership Committee for prospective new members from Boating Course.
  • ★ Notify all squadron members of courses offered; coordinate the enrollment in courses and administration of exams.
  • ★ Report results of courses successfully passed by members by writing articles for "The Pirate's Log".
  • ★ Communicate financial needs to the Executive Committee; collect education material fees and remit to Treasurer.
  • ★ As a bridge officer, attend all squadron functions possible and all district Education Seminars, council and conference meetings taking part in the different breakout sessions provided to gain additional knowledge of our organization.
  • ★ Keep records of the personnel who worked in the education department and supply them to the Commander for merit marks.
  • ★ At the expiration of his/her term of office, turn over to his/her successor a complete set of all records, reports, communications, and documents in his/her possession pertaining to the affairs of the Squadron.

 Assistant Squadron Education Officer

The Squadron Education Officer and the Assistant Education Officer are elected annually by the members of the squadron upon nomination by the Squadron Nominating Committee and approval by the National Education Officer (NEO) or his/her designee, usually the District Education Officer (DEO).
  • Duties, whether assumed or delegated are:
  • ★ In the absence or incapcity of the SEO, he/she acts in his/her stead, including voting at any meeting.
  • ★ Assist the SEO in any of the SEO activities.

 Treasurer

The Treasurer is responsible for the maintenance of all of the Squadron's financial records, is a voting member of the Executive Committee and has the rank of Lt. Commander.
  • Among his/her duties are:
  • ★ Hold, in the name of the Squadron, all monies received by him/her and belonging to the Squadron. These monies shall include but are not limited to dues, fees, educational charges, supplies, advertising income, and any funds turned over to him/her from meetings, raffles, auctions, and other functions of the Squadron.
  • ★ Make written and/or oral reports related to the financial standings of the Squadron at each Executive Board and General Membership meeting. Make other reports at such times as the Commander or the Executive Committee may request of all his/her receipts and disbursements and the balance in the Squadron treasury.
  • ★ Make quarterly budget reports for all bridge officers at Executive Board meetings.
  • ★ Advise the commander of known upcoming bills to be paid that are of significant amounts. Pay all bills contracted by the Squadron which have been approved or authorized by the Executive Committee.
  • ★ Coordinate with the Membership Chairman on the processing of new members and transfers and coordinate with USPS Headquarters on the billing of renewal of membership dues each year.
  • ★ Send to the membership second notices for their annual dues if not received on the appropriate date(s). Notify any member that their membership will be treminated without notice as of the last day of the USPS dues year for which the dues have not been paid. Send the portion dues to USPS to the National Treasurer at the Headquarters address.
  • ★ Coordinate with the SEO/ASEO regarding needs of the Education Department text material, collecting monies on the first and second night of our Public Boating Classes.
  • ★ Prepare and file, in a timely manner, all required Federal, State, and local taxes and information returns to the proper agency following the recommendations and instructions of the National Treasurer of USPS.
  • ★ Forward updated membership address and/or telephone information to USPS and all officers and Chairman within the Squadron with a need to know.
  • ★ Solicit and appoint members to serve the Squadron as Supply Officer and Ways and Means Chairman. Be responsible to the membership, the Executive Committee, and the Commander for these committees under his/her supervision and disburse monies, that have previously been approved by the Executive Committee, to these Chairman as required to perform their services for the Squadron members.
  • ★ Prepare an annual report as of the last day of the Squadron fiscal (business) year, and submit the same to the Auditing Committee together with the Squadron books and records of his/her office for examination.
  • ★ As a bridge officer, attend all squadron functions possible and all district Education Seminars, council and conference meetings taking part in the different breakout sessions provided to gain additional knowledge of our organization.
  • ★ Turn over to his/her successor, at the expiration of his/her term of office, a complete set of all records, reports, communications, and documents, monies and things in his/her possession that pertain to his/her office and belong to the Squadron.
  • ★ File annually, and maitain a record of, IRS Form 990 - Return of Organizations Exempt from Income Tax.

 Secretary

The Secretary is responsible for recording all activities of the Squadron and is a voting member of the Executive Committee carrying the rank of Lt. Commander.
  • Among his/her duties are:
  • ★ Keep a written record of all proceedings of the Executive Committee meetings, General membership meetings, and of all matters of which a record may be deemed advisable in books belonging to the Squadron. These records shall, at all reasonable times, be open to inspection by any active member of the Squadron. No detail records shall ever be made or kept that relate to the votes on invitations to membership.
  • ★ Provide a report of the previous meeting minutes at each subsequent Squadron function and the annual meeting as requested by the Executive Committee or Commander.
  • ★ Maintain custody of all corporate records, bylaws, articles of incorporation, and the corporate seal of the squadron.
  • ★ Attest and affix the corporate seal to written instruments when so directed by the Executive Committee.
  • ★ Keep an up-to-date card file record of all members of the Squadron. This card file is sent to the Secretary from headquarters on an on-going basis. This file should include each member's name, address, telephone number, certificate date, membership number, rank, grade, Merit Marks received, senior membership date, all classes attended, vessel name, and all other pertinent information deemed advisable.
  • ★ Keep a file and preserve all documents, records, reports, and official correspondence connected with the business of the Squadron.
  • ★ Report to USPS headquarters the names and addresses of persons elected to membership within the year, all membership changes of address and the list of newly elected officers.
  • ★ Perform such other appropriate duties as may be assigned to him/her by the Commander, Executive Committee, or as may be required by the policy and authority of USPS.
  • ★ Attend all Squadron activities possible and all D-16 Council and Conference meetings.

 Members at Large

The three Executive Board Members-at-Large and the immediate Squadron Past Commander serve as Squadron membership representatives to the E-Board.
  • Among his/her duties are:
  • ★ As Bridge Officers, attend all meetings of the Executive Board whenever possible.
  • ★ Bring Squadron topics to the E-Board for discussion & disposition.
  • ★ Represent the Squadron membership interests when voting on Squadron issues.